Students' Conduct during Examination Period
No student shall be admitted into staff offices during examination period, and until the results are released. Any student who contravenes this regulation shall be severely dealt with.
No student shall be shown his answer scripts or hold his grade / marks before the release of results- Answer scripts. Grade / marks and marking schemes shall be treated as highly confidential.
Any student who has a grievance shall file his/her petition to the Head of Department within the first two (2) weeks of the following semester. The petitioner shall he expected to pay a fee of N250 for the handling of the petition. The fee will be refunded if the complaint is found to be genuine. Errors arising from the handling of the marking exercise shall be viewed seriously. Any staff found guilty in this regard shall be disciplined. All answer scripts should eventually be deposited in the office of the Head of Department for record purposes.
Responsibilities of Students During Examination
A student must present himself for the end of semester examination. Any student who fails to make 70% minimum attendance requirement in each course shall not be allowed to sit for the examination in that course. A list of qualified candidates for each course shall be displayed on the notice board two (2) weeks before the examination. Attendance is counted from the' day lectures begin for the course. A student who is absent on account of a reported case of illness will not be credited with attendance for the period.
In a situation where a student fails to sit for an examination in a course the continuous assessment appraisal will not be used to assess a final grade for that course.
Candidates are expected to report at the examination hall thirty (30) minutes before the commencement of each examination, and are to enter the hall when directed to do so by the invigilators.
The current student identity card must be brought into the examination hall and kept on top of the desk during the examination for identification purposes. Defaced identity cards will not be acceptable. Students will be asked to sign aprepared attendance list of registered students.
Only the students' identity card, pen, pencil, ruler, calculator, eraser and mathematical set and other approved materials will be allowed into the examination hall. Candidates should please note that borrowing of items listed when examination is in progress is prohibited. No pieces of paper whether relevant or not should be brought into the examination hall. Answer scripts will be provided by the Polytechnic.
All students should remain seated when examination questions are being distributed and when answer scripts are being collected. Candidates shall not be allowed into the examination hall thirty minutes after the commencement of the examination.
Candidates shall not be allowed to leave the examination hall during the first thirty minutes of an examination. Candidates leaving without permission and trying to re- enter the hall will* not ho allowed to do so and a report of such incident would be made to the Head of Department for presentation to the Academic Board.
No candidate will be allowed to leave the examination hall after the commencement of the examination with the aim of coming back to the hail except in very rare cases when such candidates will be accompanied by an escort.
Candidates must maintain silence throughout the period of the examination. No candidate under any circumstances should communicate with any other candidate during the examination. Such will be regarded as an examination malpractice.
Examination answer booklets or continuation sheets mustnot be taken out of examination hall.
Penalty for Examination Malpractices
The following penalties shall apply to any student caught cheating during a semester examination, test, quiz or class work.
[a] Bringing in prepared and other prohibited materials into the examination hall during class tests, quizzes or semester exams.
i. Rustication for one semester
ii. Expulsion if it is semester Examination
[b] Use of coded signals, copying, spying courier services and giraffing.
i. Rustication for one semester
[c] Aiding and Abetting.
i. Rustication for one semester for a Student who aids and abets
ii. Expulsion for the student who receives aid or is abetted
[d] Receiving examination information from staff or any other person/sources i.e receiving aid
[e] Impersonation, forgery, Dismissal burgling of offices to obtain examination papers
Deduction of marks
Each Dean will be responsible for the smooth running of semester examinations. There shall be an Examination Committee, comprising Departmental Examination Officers in the school, headed by a Chief Examination Officer not below Lecturer I. The Department's Examinations Officers shall be appointed by the Head of Departments while the Chief Examination Officer shall be appointed by the Dean.
The Invigilator shall report to the Chief Examination Officer in his office to receive question papers (in sealed packets) and other examination materials at least an hour before the commencement of the examination.
It is absolutely mandatory that candidates enter and leave the rooms only through the approved entrance(s). This will enable the invigilators to satisfy themselves that nothing unauthorized by the Regulation has been brought in ur taken out of the examination hall.. Candidates are to be searched as they enter the hall. The Invigilators are to ensure the students sign the attendance list and must report any case(s) of absence ofcandidates from the examination.
While the examination is in progress, no person other than the invigilators, any authorised attendants, the Head of Department, Examination Officer, the Medical Officer or the Dean of the School shall be allowed to enter the hall. However, the examiners of each paper may be present during the first and last 30 minutes of the paper, to attend to any problem arising from their papers.
The time appointed for the examination paper as indicated in the time table must be strictly adhered to as much as possible.
Each of the sealed packets of examination papers must be opened in the presence of the candidates at the time appointed for the commencement of the' examination
No candidates may leave the examination hall during the first thirty minutes of the examination and thereafter an attendant or invigilator must accompany any candidate who, with permission, wishes to go out with the intention of returning.
No question paper shall be removed from the hall until the first thirty minutes of the examination has elapsed.
The attendance list is to be signed by all candidates present, collected and checked against answer booklets collected by the invigilator. The Invigilator under the direction of the Chief Invigilator shall be responsible for the parceling and sealing of the various groups of scripts at the close of each examination. He should ensure that both the attendance list and a few copies of the question papers are enclosed.
The sealed packets should be delivered to the Examinations Officer and later to the Head of Department. These packets must be clearly identified. The identification must be on the envelope. The packets must be signed for by the receiver.
Silence must be maintained throughout the examination period by both the invigilator and the candidates.
Invigilators must alert the candidates on the time left, thirty minutes and five minutes to the end of any examination.
At the close of each examination, candidates should be requested to "Stop writing" by the invigilator.
The procedure for collection will be by assigning to individual Invigilators the responsibility of moving from row to row collecting from the candidates who shall remain seated.
Invigilators must check the scripts and tick against each candidate's name on the attendance list indicating the submission of the answer scripts.
After the candidates have left the hall. Invigilators are to arrange the scripts by groups (e.g. Accountancy Year 1 Group A/or B, etc) and pack them by groups. All packets are to be sealed by the Invigilator before handing them over to the Chief Examination Officer, The handing over of the scripts shall be documented.
The Invigilator should take down the name of any candidate who talks to another or borrows any item. The Invigilator should minute on the candidate's answer script in red ink. This shall be brought to the attention of the Chief Examination Officer who should report to the Department for subsequent consideration of the Board of School and Academic Board for necessary action.
When a student is caught cheating the Invigilator shall take the following steps:
Stop the student from writing;
Collect all relevant exhibits;
Obtain a written statement from the student;
Thereafter allow the student to continue the examination with a new script if necessary;
A student who refuses to make a written statement shall not, be allowed to continue with the examination;
The Invigilator must submit a written report of the incident to the Chief Examination Officer for onward transmission to the student's Head of Department;
The Head of Department shall present each case of cheating at the Departmental Meeting and the Department's recommendation shall he forwarded to the Board of the School. The Board of the School shall make faculty recommendations to the Academic Board;
Any disturbances caused by students should be reported in writing to the Head of Department Invigilators should report all cases of contravention of the regulations governing the conduct of students during examination;